Join Our Team – We’re Hiring
Join the Community Foundation of Louisville team connecting donors, nonprofits, and civic partners to create lasting impact in our community. We are hiring two Gifts and Grants Processors to serve as an integral part of our Development and Stewardship Team. These are data entry positions and require proficiency in word processing and spreadsheet software (Microsoft Outlook, Word and Excel). Please refer to the position description below for more information.
Interested applicants should submit a resume and cover letter to Kitty Gruber at [email protected] by June 14, 2019.
Title: Gifts and Grants Processor
Reports to: Grants Coordinator and Directors on the Development & Stewardship Team
Department: Development & Stewardship (“D&S”)
Status: Full-time, Exempt
Updated: May 16, 2019
Nature of Work
The Gifts and Grants Processor is a data entry and database management position and requires proficiency with Microsoft Office, especially Excel and Word. Gift processing includes logging and receipting new gifts; drafting and mailing tax receipts and acknowledgment letters; and maintaining, updating and managing the Foundation’s donor database. Grant processing includes data entry; processing, printing and mailing grant checks; responding to donor inquiries; generating and filing grant reports; and other administrative tasks. Grants processing also includes ensuring that grant requests are in compliance with IRS regulations and foundation-specific policies and procedures. In addition to the primary responsibilities listed above, as part of the D&S team, the Gifts and Grants Processor will be expected to assist with special projects and duties as needed, which may include acting as a liaison with fiscal sponsorships and affiliate foundations, attending events, and assisting with the Community Foundation of Louisville’s 24-hour online giving day event. A passion and commitment to accuracy, detail, organization, and customer service is a must for this position.
The Gifts and Grants Processor’s work is critical to helping the Foundation achieve its mission of being a force for good in community. By interfacing with the Foundation’s donors and recipient organizations, the processor establishes key relationships that help the Foundation maintain the trust and confidence of our partners.
Essential Job Duties
• Process, print and mail grant checks utilizing the Foundation’s database and technology
• Utilize databases to verify the tax-exempt status of recipient organizations
• Prepare internal and external grant reports
• Enter and process new gifts into the Foundation’s database
• Prepare and mail tax receipts and acknowledgment letters to donors
• Manage and maintain constituent records in the Foundation’s donor database
• Communicate with nonprofits and donors as needed
• Provide informational support for other Foundation departments
• Provide administrative support for the Development & Stewardship Team
• Represent the Foundation at events as required and appropriate
• Other assignments and special projects as assigned by the Grants Manager, Directors and VP of the Development and Stewardship Team
Knowledge, Skills and Talent
• Excellent oral and written communication skills, including proofreading and editing
• Must have proficient computer skills, particularly Microsoft Outlook, Word and Excel
• Ability to interact professionally with a broad spectrum of donors, community leaders, nonprofit representatives, Foundation board members and staff members
• Knowledge of the iPhi database is a plus but not a requirement
• Commitment to quality work, continuous improvement and accountability
• Strong attention to detail, accuracy and organization
• Ability to follow tasks through to completion with minimal supervision and within the timelines set for each project/task required
• Strong analytic, problem solving and strategic thinking skills
• Ability to work in a fast-paced environment, prioritize projects and multi-task
Qualifications and Experience
• Bachelor’s degree preferred, but will consider equivalent work experience
• Flexible self-starter who works well independently, but who also thrives in a team environment
• Personal and professional integrity
• A commitment to the mission and values of the Foundation
• Welcomes organizational growth and change
• Ability to learn quickly and follow current internal gift and grant-processing procedures as well as implement new procedures when appropriate
This position may require the ability to lift objects of at least 20 pounds in weight. Job duties require approximately 80% sitting/typing and 20% standing/walking. Physical requirements will vary depending upon the specific duties to be accomplished. In addition, it is a requirement of this position that the candidate be able to maintain a physical presence in the Louisville offices regularly and consistently and for the full, regular work week. The Foundation’s normal office hours are 8:30 am – 5:00 pm, Monday through Friday. Attendance may be required at special events during normal working hours or outside the normal work week.
The position is an administrative, full-time, exempt staff assignment and will be eligible to participate in the Foundation’s Employee Health and Benefits Plan as set forth in the Foundation’s personnel policies. Compensation will be commensurate with skill level and experience.
The Community Foundation of Louisville is an equal opportunity employer and is committed to a culture that promotes diversity, equity and inclusion. There is no discrimination with regard to hiring, assignment, promotion, or other conditions of staff employment because of race, color, religion, national origin, political affiliation, age, sex, sexual orientation, gender identity, disability or any other legally protected classification.